Executive Assistant Opportunity

About the Wende Museum

The Wende is an art museum, historical archive of the Cold War, and center for creative community engagement that explores and inspires change.

Job Description

The Wende is looking for a skilled, adaptable professional to provide a wide range of administrative and logistical support to the Executive Director. As the Executive Director is the Wende’s founder and lead fundraiser, this position sits within the Wende’s Development Department and includes administrative as well as development-related responsibilities.

Reporting to the Executive Director, the Executive Assistant also works closely with the Development Specialist, Head of Visitor Engagement, and other Wende staff.  

This position is ideal for an energetic self-starter with previous experience assisting a busy executive and/or working in a small or midsized nonprofit arts organization.   

Key Responsibilities

  • Provide administrative and logistical support to the Executive Director, including drafting correspondence, running errands, and planning travel

  • Support the Executive Director with major-donor stewardship

  • Provide administrative, logistical, and hospitality support for development events and VIP visits to the museum

  • Provide administrative and logistical support for Board meetings

  • Cooperate with the Director of Finance and Development Specialist by gathering and organizing the Executive Director’s expense receipts

This position requires the flexibility to work an unconventional schedule, including some evenings and weekends, to support the Executive Director with donor visits and special events. A flexible, hybrid on-site/remote arrangement is available, with the understanding that while some of the role can be performed remotely, regular on-site attendance is required for this role, including for some night and weekend events.

Compensation commensurate with experience  

Medical/dental/vision benefits, 10 days paid vacation, paid sick time, and holidays. 

This is a full-time position available June 2022. 

Required Qualifications

  • Professional verbal and written communication skills

  • Proficiency in Microsoft Office Suite (in particular Word and Excel), Apple OS, and Google Docs

  • Project management experience in a public-facing environment

  • Valid California Driver’s License and reliable automobile with insurance coverage for use on the job

  • Willingness and availability to work some nights and weekends, as needed

Ideal Candidate

  • Responsive, resourceful, and creative problem solver

  • Organized and detail-oriented

  • Excellent time management, emotional maturity and interpersonal skills

  • Able to quickly acclimate to a fast-paced environment and exercise independent judgment to prioritize a diverse range of projects

  • Can multitask a wide variety of activities, prioritizing conflicting needs

  • Familiarity with cultural organizations or nonprofits

The Wende Museum requires proof of vaccination against COVID-19 for all new employees unless exempted for medical purposes or a seriously held religious belief. 

Recognizing that this is an ongoing process, the Wende Museum is committed to continually increasing diversity, equity, inclusion, accessibility, and sustainability. People of color, LGBTQIA+ people, people without formal education, and others who may have been marginalized by conventional hiring practices are encouraged to apply.

How to Apply

Submit a resume and cover letter in a single PDF attachment with the subject line “Executive Assistant” to opportunities@wendemuseum.org.