Employment Positions 

 

 

VISITOR ENGAGEMENT ASSOCIATE

The Visitor Engagement Associate reports to the Visitor Engagement and Education Manager, oversees the daily activity in the museum, serves as visitor liaison by providing friendly and knowledgeable assistance to guests, and assists with events and other Museum activities.

START DATE: June / July 2019

SCHEDULE: part-time position requires regular availability on weekends and evenings.

RESPONSIBILITIES

• Welcome and direct visitors, respond to enquiries in person, by telephone and email
• Be knowledgeable about the Museum, its history, programs, and special events
• Ensure public spaces are set-up and tidy for general operations and all types of programming. Take appropriate action regarding access, safety, or security issues
• Support event execution, including VIP visits, exhibition and education programming, and third-party venue rentals
• Perform exhibition tours
• Process gift shop sales, open and close register
• Track attendance, receive visitor feedback, and collect visitor contact and other information
• Perform routine tasks as assigned by VE manager; anticipate daily needs of ongoing activities
• Supervise Museum front desk during closed and open days, including administrative and operations support tasks
• Supervise Museum galleries during closed and open days
• Work in constituent management system Altru

QUALIFICATIONS

Ideal candidate

• Experience with education, public speaking or tour giving is highly preferred
• Friendly with a professional manner
• Team player in a collaborative work environment
• Organized and detail-oriented
• Resourceful problem solver
• Able to multitask, track multiple activities simultaneously, and prioritize tasks
• Able to move from place to place which may include standing and/or walking for extended periods of time; lift and carry up to 40 pounds short distances

Experience - preferred but not required

• Undergraduate degree in history, arts, museum studies, education, or related field
• One or more years in full or part-time position
• Visitor service experience in a museum or performing arts setting
• Retail sales experience
• Experience working in Altru, Raisers Edge, Salesforce, or other constituent management system
• Experience with basic credit card processing systems
• Experience operating a variety of audiovisual equipment

ADDITIONAL REQUIREMENTS

• At least 18 years old and either a U.S. citizen or authorized to legally work permanently in the United States
• Ability and willingness to pass a background check, including criminal history, personal references, employment and education verifications, Department of Motor Vehicle, and credit checks

To apply: submit resume and brief cover letter with the subject line “VE Associate” to hjonesgibson@wendemuseum.org

 

DIRECTOR OF FINANCE

We are looking for a highly organized, detail-oriented finance professional who enjoys a creative, nonprofit atmosphere to oversee all aspects of the museum’s finances, from accounts payable to top-level reporting, for a 501(c)3 organization with a $1.8M annual budget.

Responsibilities Summary

Reporting to the Deputy Director, the Director of Finance offers critical support to the successful operation of a 501(c)3 nonprofit museum with a $1.8M annual budget.

Finance

• Manage $1.8M annual organizational budget
• Bookkeeping
• Management of accounting and auditing records
• Pay bills and process income
• Manage and forecast cash flow
• Manage payroll and payroll reporting
• Manage all financial accounts, both domestic and international, coordinating with consulting accountant and financial advisors
• Manage multi-department annual budgeting process and collaborate with department heads to produce all department budgets, including annual and project/grant-specific budgets
• Produce all organizational annual, quarterly, and department financial reports, including financial reports relating to foundation grants
• Prepare financial reports for quarterly meetings of the Board of Directors and the Board’s Finance Committee
• Coordinate annual independent audit with outside auditor
• Oversee production of annual, quarterly, and other tax filings with consulting accountant

Corporate & Administrative

• Produce all corporate documentation for the organization
• Manage the museum’s insurance policies, including corporate, property, fine arts/collections, Directors and Officers, employee medical/dental/vision, and other policies
• Produce annual and other corporate and business filings
• Manage or supervise city and county permitting and filings
• Manage HR paperwork

Full-time staff position, Monday – Friday, 10 am – 6 pm, with the flexibility to work occasional evenings or weekends

Salary: Competitive salary, with medical/dental/vision benefits and paid vacation and holidays

Position is available March 2019

Qualifications

Ideal candidate

• Enjoys working in a creative nonprofit environment
• Highly organized
• Detail-oriented
• Able to multi-task a wide variety of activities, prioritizing conflicting needs
• Resourceful problem solver
• Proactive self-starter able to follow through to completion
• Able to work under pressure and meet deadlines
• Able to work effectively independently and also as a positive team player
• Able to demonstrate emotional maturity and strong interpersonal skills

Skills and Experience

• Minimum of 5 years in finance positions, with increasing responsibility   
• Non-profit experience
• Extensive experience with financial reporting
• Strong bookkeeping skills
• Experience with processing payroll and managing employee benefits
• Strong computer skills
  • Advanced expertise in QuickBooks and/or Financial Edge
  • Expertise in MS Office Suite and G Suite
  • Experience working in Altru and Financial Edge

To apply: submit resume and brief cover letter with the subject line “Director of Finance Position” to jhoffmann[at]wendemuseum.org. Application deadline is March 31, 2019. 

Collections Internship Program

The Wende Museum is pleased to offer Collections Internships for currently enrolled undergraduate or graduate students, as well as recent graduates. Positions are part-time, unpaid, and available for course credit. For more information, please see our flyer. We are accepting applications for summer internships, which will begin in July 2019, through April 30, 2019.

Interns are accepted year-round with internships typically beginning in January, June, and September. To apply, please send cover letter and resume to internships@wendemuseum.org.

Internship Program

The Wende offers internship opportunities for college and graduate students interested in careers in museums. Based upon their academic training, interests and language skills, as well as the availability of projects, interns work in one of the Wende’s departments. While some projects require reading knowledge of German, Russian, or another East Bloc language, these skills are not necesssary for a successful internship. Applicants of diverse backgrounds are encouraged to apply.

We have hosted interns from Bard College, Boston College, California Institute of the Arts, California State University, Dominguez Hills, CSU Long Beach, CSU Los Angeles, Claremont Graduate University, Dartmouth College, Duke University, Europa-Universität Viadrina, Freie Universität Berlin, Goteborgs Universitet, Grinnell College, Hampshire College, Loyola Marymount University, Macalester College, Manhattanville College, Occidental College, Otis College of Art and Design, University of California Davis, UCLA, UC Riverside, UC Santa Cruz, University of Michigan, University of New Hampshire, University of Pennsylvania, University of Southern California, Utrecht University, VU University Amsterdam, and Wesleyan University, among others.